Archive for October 7, 2009

Microsoft Entourage, Exchange Web Services edition

This new version of Microsoft’s email client for Mac has not gotten much attention, but anyone who uses Entourage to connect to a Microsoft Exchange Server should consider installing the free upgrade. Version 13.0.0 is also known as the “Exchange Web Services” edition. At the time of writing, you need to download and install the update manually from the Microsoft Mac website. It only works with Exchange Server 2007

EWS screen shot

Microsoft has changed the technology the Entourage uses to exchange data with an Exchange Server from WebDAV to Exchange Web Services. This is as important as it sounds! You can notice the effect most clearly when synchronizing large numbers of items, such as when you migrate accounts or sync with a public folder. In my experience, the rate of data transfer has improved by many times. Beware that the upgrade does erase your local Entourage profile, so back up any Entourage data stored locally on your machine first. Any data already stored in your Exchange account will reload from there, so you don’t have to worry about that.

As with the last few versions of Entourage, the EWS edition talks to your organization’s client access server (which also hosts webmail), so Entourage works just as well off-campus and on.

Entourage 13 also synchronizes notes and to-do items, which previous versions did not.

One of our users files his mail into dozens of folders. With Entourage 12, his folders took so long to sync that the Sent Items folder would remain several days out of date, never having the chance to fully synchronize. Version 13 saved our bacon by (presumably) synchronizing more quickly and being able to keep all of his folders updated.

Incidentally, we are also using the EWS protocol in one of our home-grown web scripts to publish a calendar on our website for employee use.

Microsoft Entourage 2008, Exchange Web Services edition

Training pays off

Training is one key success factor for our new website. Since June, I have personally led 15 group training sessions on how to post content to the new website, and a handful of us have worked with individuals to answer questions and help them accomplish their website goals. Divisions heads have required teachers to update certain parts of the website, such as classroom pages and our curriculum map.

49 users have been trained as “content managers.” I required employees to get this training before allowing them to edit core pages on the site. Teachers could gain access to classroom pages without attending a training, though many benefitted from doing so. The carrot worked, as many users got a more thorough introduction to the site than might have been the case had I not required it to gain access. Incidentally, I allow trained content managers to edit just about any part of the site — the more eyes, the better!

86 users have posted 1,500 pages to the website, not including me! (I have posted another 7,000, mostly by migrating our curriculum map and school archives into the site.) Most of the 86 users are employees, but a handful of parents (volunteer coordinators, parents of athletes) and students (science project and honors arts bloggers) have been active.

I feel like one has a limited window of opportunity when launching a new technology to hold people’s attention, build their skills, and solve issues with the setup. Today, people largely find the site easy to use and like the appearance. A limited number of exceptions exist, of course.

The website tour video has been viewed 437 times. The video outlined the main features of the site for users. Not everyone can attend a training, especially parents. We promoted the video through a home page badge and by reference in school newsletters. I can’t say how much the video has helped parents and students learn to use the site, but I imagine it has helped some.

website tour views over time

Writing student reports

As I write fourth and fifth grade student narrative reports for the first time, I am enjoying using Moodle‘s activity reports to add detail to each one. From the Participants list, I access each student’s profile page, which includes a tab for Reports. Moodle tracks every time a student views a resource or completes and online activity. I am then able to add comments like, “[student] played two games about online safety eight times!” I can also see what students are sufficiently excited by the website to visit it outside of class time. Our progressive elementary school does not have grades, so I don’t have much use for the grading and summary functions in Moodle. Go Moodle!

participants link

activity reports tabs

activity report detail

Website Baker Still Trucking

I just upgraded an installation of Website Baker to the new 2.8 version. This basic CMS has been serving a couple of sites I run well for a number of years now, and they keep improving it. Last version, WSB switched to FCKeditor for their WYSIWYG editor, improving an issue the software had editing complex pages. I chose to install from scratch and then migrate pages over by hand, because we don’t have many static pages on this site, and I remember the instructions for updating in place are pretty manual. It went very smoothly.

Website Baker has good page creation tools, a straightforward way to post files and news items, and excellent image and media management tools. It requires little maintenance compared to more fully-featured website applications.

Website Baker

My WSB sites: San Diego Hat Co, Maru-a-Pula School

Open Blackbaud group

Come join the Open Blackbaud group! Adam Gerson and I want to get together individuals who are writing SQL queries directly against Blackbaud database tables. We have found a number of people doing this sort of work on their own, so it seems like a good time to share our new knowledge. Already, Adam, Tom Phelan, and I have posted a number of queries that others may find useful.

openBB

Teachers teaching teachers

Ten teachers attended our professional development day today. Seven also presented! Interestingly, all but two were from the upper school, atypical for our professional development activities. We followed a model in which teachers did all the presenting and led the group discussion, which led to an energizing day that focused squarely on teacher interests. Here is a summary of content covered.

Tony presents at the tech training

Ginia shared the sophomore English Moodle site, which is organized by type of assignment (tests, recitations, essays, etc.) instead of unit or week. Forum is more useful than chat for “decentered discussion.” Encourages different voices to speak in the class. Art reported that education research in modern language acquisition has found that success in written, online discourse has transferred to oral participation in class. Teachers differed on how firmly they held students to proper writing form, though people agreed on the desire to do so. The best tools allow one to print a single document from the discussion of the day. English teachers use the forum tool to set up a space where students may post essay drafts and other students may post replies and response papers. It can be difficult to compare three drafts of an essay posted to Moodle. Ginia reflected that students don’t automatically think to check the website for course information. They appear to be more mindful of paper. Lisa and Daisy speculated that upcoming students will be more automatic about this due to online experiences in the younger grades.

Tony built on Ginia’s presentation by showing the Junior English Moodle site. He used one discussion forum for students to write and improve their questions in preparation for the upcoming Tracy Kidder assembly next week. The site uses the Moodle groups feature to keep section discussions separate. The site is most valuable to keep all of the drafts of the writing process in one place for the teacher and student to access. Can be a challenge for the kid who has a hard time staying on task, but teachers can help by monitoring computer use in the room.

Paul commented that the English program may have led to students’ higher comfort level with typing lab reports in science. While this has improved the quality of presentation, students are struggling to produce good diagrams in this format. This has led to a trend in which many students prefer to find an existing diagram and copy it into their document instead of drawing an original illustration. It’s interesting that the use of Photoshop here is widespread, yet use of Illustrator is rare.

Lauren shared a community, service learning project with which her students are currently engaged. She won a small grant to fund this project, working with our development and communications departments to refine her proposal. Her class is creating an online presentation of the Hispanic Presence in Oregon to complement a production at Portland’s Miracle Theater. Their project compares the hispanic presence during the depression to the present day. The curriculum has evolved as opportunities have appeared to interview good subjects around town. They have found no interview subjects from the depression era, but an author helped them understand that the lack of found information is useful information in itself. Contextualize this finding and move forward.

Lauren presents at the tech training

The theater director challenged the kids to make the site truly interactive. So far, they have decided to add a comment box to their website, in order to gather more stories. Also, students will be present at each performance in order to explain the project and potentially collect interviews on the spot! Students are collecting footage with Flip cameras, notwithstanding the lack of proper video lighting. The historical archives has commented that a serious deficit of raw material exists on this topic. The students’ footage has the potential to become an important research source, especially if the site persists and continues to collect footage after the theater performances are over.

Students are using the course Moodle site to manage the project, including notes, interview forms, and links to web-based resources. The teacher has stepped back and left room for the students to plan and execute.

The class built and distributed a survey using our internal survey tool. They got 79 responses to a survey about Hispanic Heritage Month, including a giant collection of narrative comments, which were really useful in guiding their work.

Lisa shared new work she is doing with students to post book reviews into our Follett Destiny library catalog — really exciting work. This has potential to change student perception of the library catalog from an external authority to a community resource. Already, fourth grade students are excited about adding items to this resource. They also rate the books on a five star system. We’d like to post audio reviews as well, and while Destiny may not support audio file playback, we may post them elsewhere and then post links to the catalog. Lisa also demonstrated how a teacher may create a public resource list of library items for students or other teachers to view.

Roberto shared a long-distance correspondence between a Catlin Gabel alum in Quito, Ecuador and Catlin Gabel students. Topics include poverty, energy consumption, and women’s rights, among others. Spanish V students are using an online bulletin board for this purpose.

Roberto also underscored the value of his document camera, which he uses every day. It helps him save time and paper. Roberto uses it for flashcards, homework correction, and editing. Lauren has used it for coins and maps.

For two years, Roberto’s Spanish V class has not used books. All of the resources are posted online. The Spanish I, II, and III textbooks have an online site that includes online activities and audio components. This has been especially valuable for students with learning differences or who want to slow down the audio to listen to it more slowly.

Pat demonstrated his use of the social format in Moodle courses, which transforms the course home page into a student discussion center. He also demonstrated the use of embedded images, YouTube videos, and RSS feeds within his course Moodle sites.

Dale showed how he uses the school website and email system to engage parents in narrative discussion about student artwork well before the semester reporting period. He posts photos of student illustration to the website and then sends an email message to parents with suggestions for what to discuss about the artwork with their children.

Network basics

Fourth grade students have spent the last few classes exploring their new network accounts. We started with username and password basics and set their passwords. Students completed a treasure hunt to find as many website-based services they could access with their new logins. By now, the students have a done a nice job remembering the new passwords that they chose!

Monday, we took a break from network accounts and got to know the insides of three computers that I had taken apart. Today, we asked the question, “when you save to the server, where does the file go?” We took a mini field trip to follow the route the fiber takes from the lower school to the server room, where we found the copied file and got to know the other servers a bit.

Next week, we’ll start typing practice and begin a more curriculum-integrated unit on research.