Email Strategies

As mentioned yesterday, our most popular technology training this summer is Managing Your Email Inbox. Far from old-fashioned, this topic hits most of our teachers and staff members head-on. Email is ubiquitous on campus, the most used technology for 200 employees to distribute information to individuals and groups of different sizes. It is common for employees to receive 100 emails per day, and they’re not of bad quality, either. Parents use email the most to communicate with teachers.

Despite the ubiquity of email, not all employees possess strong technical email skills. Whether or not email is an “old” technology, lacking these skills is a contemporary issue. Some attendees at today’s workshop came to learn to use a desktop email client for the first time. Others already knew how to use rules and folders but wanted to find out how their peers handled the email deluge.

We practiced tips from GTD, Inbox Zero, and Send today. We explored the triage technique to deal with new messages immediately and once when possible. We created rules to move listserv messages to subfolders and increase the relevance of inbox messages. We turned off notifications and set the mail check interval to 20 minutes. We encouraged ourselves to quit our email applications to limit distractions. We shared our own knowledge of reading techniques, since that was not emphasized in the materials I read when preparing the workshop.

Read the lesson notes here.

Photo source: biscotte


  1. Tim Lauer says:

    Enjoyed your write up and also thanks for posting your lesson notes. Will be sharing these with my staff… Thanks..

  2. admin says:

    My pleasure. Thanks for the note.