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Director of IT, Catlin Gabel

Catlin Gabel is a superb, PS-12 school with four academic divisions and eight operations departments, in other words the perfect growth opportunity for an instructional tech specialist or IT director at a smaller school. The IT director serves on the administrative leadership team. I have held this position for six years and will be moving on to become the academic dean at University Prep in Seattle.

Catlin Gabel features:
– a progressive education philosophy consistent with project-based uses of technology
– six full-time IT staff and an appropriately sized technology budget
– 1:1, two-platform student laptop program in upper school
– leading-edge use of mobile, web, open-source, and curricular applications
– 53 acre campus on the outskirts of an affordable, sustainable city
– a spirit of collaboration and innovation

I am happy to answer questions about the position and school if you contact me.

Apply here: http://www.catlin.edu/employment

Position Title: Director of Information Technology
Department: Information Technology
Reports to: Division Head
1.0 FTE, year-round position


The Director of Information Technology provides strategic leadership, facilitates IT projects, and coordinates department operations to ensure the delivery of robust and reliable technology resources.  The Director is a collaborative, visionary, and dynamic professional who understands the technologies, knows how to bring people and technology together, provides effective leadership to technology professionals and reaches out to support, train, develop and respond to the needs of faculty, staff and students. The Director is a valued member of the administrative team who serves on a variety of collaborative teams charged with instruction and operations planning.


• Attend administrative leadership team meetings and contribute to consultative discussions
• Inform division heads and department directors of the work of the IT department
• Collaborate with administrative team members to ensure consistency and coordination of IT activities
• Serve on other committees as needed (e.g., Communications, Knight Scholars, Senior Projects)

Vision and Planning
• Establish IT priorities, initiate projects, and set policy regarding information technology services
• Develop technology plans that stay abreast of new developments and support the school
• Define and deliver cost effective, reliable and secure technology solutions to the school
• Consult with school leaders and end users to understand academic and administrative needs

• Provide ongoing review of technology systems and methods
• Recommend enhancements that reduce costs and improve effectiveness
• Provide ongoing evaluation of IT policies, procedures and documentation
• Maintain, audit, and continuously improve security management

• Communicate IT policies and procedures to students, employees, parents and other constituencies
• Advise members of the Catlin Gabel community on effective uses of technology resources
• Share with other schools and organizations to maintain knowledge of innovations and best practices
• Uphold Catlin Gabel’s Information Technology program as a model for other institutions

• Maximize the department’s ability to provide high-quality, reliable IT systems to the school
• Solicit, collect, and respond to IT expense requests from all parts of the school
• Develop and manage an IT budget in a manner consistent with the school’s plans and vision
• Lead IT department position searches and assist with other position searches as needed

Professional Development
• Build the capacity of faculty, staff, students, and parents to effectively use IT systems
• Oversee internal training for IT staff and develop programs for all faculty and staff
• Assist administrators with the application of technology to enhance operational effectiveness
• Actively cultivate schoolwide dialogue about effective uses of technology in the school

Webmaster Responsibilities
• Develop and implement a school-wide website strategy to meet program needs
• Install, configure, manage, maintain, and troubleshoot web applications
• Investigate, pilot, and recommend new website technologies to the school
• Provide training on school website applications to faculty, staff, students, and parents


Supervise, evaluate, and support the professional growth of the senior IT positions
• Desktop and Laptop Technologies Manager
• Database Specialist
• Systems Administrator


Education and Work Experience
• Master’s Degree, featuring advanced study in an academic discipline
• 7+ years experience in information technology services with progressively greater responsibility.
• 3+ years management responsibility, including project management and demonstrated group facilitation, team building, and collaboration skills
• Classroom teaching or equivalent school instructional experience

Technology Experience
• Broad knowledge of application software, operating systems (Windows, Mac, and Linux), interactive website, and server technologies as used in educational environments
• Familiarity with network management standards, best practices and procedures
• Knowledge of emerging technologies and their application to an education environment and administrative offices
• Knowledge of proprietary and open source content and collaboration software and their effects on academic practices and policies (currently Moodle, Drupal, WordPress, and NetCommunity Spark)
• Knowledge of administrative data systems (e.g., Blackbaud products)
• Familiarity with different systems for managing narrative student progress reports
• Online learning or virtual education experience desirable

• Skill in budget preparation and management and ability to adhere to and operate within guidelines
• Ability to keenly analyze and effectively solve problems

Personal Qualities
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies
• Strong verbal and written communication skills


Daily interaction with faculty, staff, students, parents, volunteers, and vendors


Daily interaction with faculty, staff, parents, vendors, trustees, and volunteers.  On-call for problems.  If a mission critical job in the school is jeopardized by a system or network malfunction, the problem must be resolved as quickly as possible.

Catlin Gabel School believes that each employee makes a significant contribution to its success.  That contribution should not be limited by the assigned responsibilities.  Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the organization to just the work identified.  It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Updated 2/21/2012


Hiring: Systems Administrator

We have a great opportunity for a qualified server/network specialist to work in a friendly, high-performing PS-12 school community.

Apply for this position


Apply by:       March 10, 2011

Reports to:   Director of Information Technology


The Systems Administrator has primary responsibility for network and server hardware and software support and secondary responsibility for user workstation hardware and software support. Serves as a member of the IT Team.


  • Manage mixed-platform server environment including Windows (25), Debian Linux (2), and Mac OS X (1) servers. Troubleshoot and resolve server hardware and software problems. Perform routine server maintenance tasks (check error logs, install patches, monitor capacity and performance). Manage configuration of Active Directory, DNS, DHCP. file, database, and other services as necessary in response to school needs. Manage server group policies and permissions to ensure network security. Perform server upgrades and migrations as necessary. Manage backup software and hardware systems to ensure consistent, reliable backup of server and client data. Manage configuration of additional server software applications such as voicemail, inventory, database, and deployment systems.
  • Manage the Avaya phone and voicemail systems, including maintenance, support, and upgrade (as needed). Maintain the proper configuration of phone numbers, extensions, ports, and voicemail options. Keep current the published phone numbers list. Anticipate upcoming needs and adjust system capacity appropriately.
  • Monitor, troubleshoot, and maintain Cisco, Aruba, Sophos, SonicWall, and SafeConnect network infrastructure systems (switches, routers, wireless access points, cabling, antivirus, wireless access control system).
  • Provide end-user workstation hardware and software support, particularly troubleshooting, workstation-network interactions, best practices for image creation, and on-demand training in a mixed-platform, multi-function environment. Place and manage service calls with network infrastructure vendors as necessary.
  • Create and maintain internal systems documentation including hardware and software maintenance records, inventory records, and a procedures resource book. Maintain organized library of electronic resources including software and documentation.
  • Respond to technical requests from the Director of Information Technology and other IT staff in a timely manner. Regularly communicate project status and take responsibility for project completion.
  • Maintain up-to-date knowledge, skills and abilities on new and emerging technologies that improve efficiency and effectiveness included but not limited to new operating systems, methods, systems, hardware and software. Make recommendations for proceeding in new directions where appropriate.
  • Complete server and network maintenance work after hours and on weekends (on rare occasions when necessary).


The Systems Administrator is primarily responsible for ensuring the smooth operation of the school’s server and network environment. The successful candidate must adapt to the academic calendar and its seasonal priorities, be comfortable with and adept at multitasking, exercise sound judgment in establishing priorities, regularly communicate with other members of the technology staff, participate in shared decision-making, work independently and effectively manage his/her time.  The ability to communicate and work effectively in an academic setting with teachers, students, and administrators of widely varying skills and abilities is critical.

This is not a supervisory position.


Daily interaction with the Catlin Gabel community including: faculty, staff, students and parents.  Communications include face-to-face, phone and electronic interactions.


Experience with Windows Server, Windows 7, Linux Debian, and Macintosh OS X operating systems.

Experience configuring and supporting Cisco and Aruba or equivalent local area network hardware.

Experience installing and upgrading hardware components such as RAID, NIC, RAM, and hard drives.

Experience with laptop and mobile device support.

Ability to prioritize and handle multiple tasks successfully with strong attention to detail.

Ability to work with a wide variety of people who have a wide range of skill levels and abilities.

Ability to explain problems in non-technical terms.

Ability to work independently, smoothly, even when under pressure with several issues needing attention.

Strong verbal and written communication skills.

Possess great team skills to work on group projects and other collaborative efforts.


BS/BA in Information Services/Technology, Computer Science or related field, or previous experience with systems administration and individual in-person support.


Office environment. Occasional heavy lifting up to 50lbs. Walking required between multiple buildings on campus. Interface with young children through adults. Time spent on phone. Working with people in person. Time spent working on computers.

Leadership Positions at Catlin Gabel

It’s a good year to join the leadership team at Catlin Gabel. Come join this terrific school.

Head of the Middle School

The Middle School Head has responsibility for the oversight and daily operation of the Middle School which has185 students in grades 6-8 and 30 faculty and staff. Excellent communication and interpersonal skills, a deep love of middle school children, and a keen understanding of how students learn are essential qualities. Candidates need expertise in curriculum development, educational practice, as well as in faculty supervision and support. A graduate degree is preferred.

Director of Admission and Financial Aid

The Director of Admission and Financial Aid is responsible for maximizing the exposure, visibility, demand for and understanding of the School with both internal and external audiences; maintaining capacity enrollment of mission appropriate students; and providing access to economically diverse students through financial aid programs. This includes establishing strategic direction, goals, policy, work plans, work flow, and budget; overseeing the admission team’s day-to-day activities; and ensuring effective attainment of admission and financial aid results.

Athletic Director

The Athletic Director is responsible for the leadership, organization and administration of athletic programs and events in all divisions of the School. The Catlin Gabel Athletics Program is open to all Middle and Upper School students.  A “no cut” policy with the exception of varsity-level teams encourages wide-ranging participation in sports, consistent with the School’s belief that physical activity is perforce important and that athletic competition is vital to the formation of the young person. Catlin Gabel’s athletics program includes soccer, cross country, and volleyball in the fall; basketball and racquetball in the winter; and baseball, track, golf, and tennis in the spring. It is a vibrant, healthy, well subscribed and high profile school program.

Catlin Gabel offers a challenging course of study based on a progressive philosophy that is strongly student centered and predicated on an informal, highly interactive environment in which young people are valued for themselves and their ideas.


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